QuickBooks Time (formerly TSheets) is a time tracking tool for QuickBooks users. Scheduling is a paid add-on at $40/mo + $15/user. Staffapp.ai includes scheduling, GPS clock-in, shift swaps, and payroll tracking and preparation in one plan starting at $19/mo.
| Feature | Staffapp.ai | QuickBooks Time |
|---|---|---|
| Employee Scheduling | ✓Every plan — grid, templates, drag-and-drop | Elite plan only ($40 base + $15/user) |
| GPS Clock-in | ✓Every plan — GPS verified with geofencing | GPS tracking on all plans, geofencing on Elite only |
| Shift Swaps | ✓Built-in marketplace with manager approval | Not available |
| Timesheets & Approval | Automatic from clock events | Automatic from clock events |
| QuickBooks Integration | Export payroll data for import | ✓Native real-time sync with QuickBooks Online |
| Project Tracking | Not available | ✓Time tracking by project and job code |
| Kiosk Mode | PIN-based kiosk clock-in for shared terminals | Kiosk for shared devices |
| Labor Cost Tracking | ✓Real-time labor cost by employee and location | Basic cost reports |
| Late / No-Show Alerts | ✓Automatic — 15 min late, 45 min no-show | Not available |
| Pricing (10 users) | ✓$19/mo (up to 15 employees included) | $120/mo (Premium) or $190/mo (Elite) |
| Spanish Language | ✓Full EN/ES support | English only |
| Roles & Permissions | ✓5 roles + per-user permission overrides | Admin and manager roles |
| Plan | Staffapp.ai | QuickBooks Time |
|---|---|---|
| Time tracking only | $19/mo — includes scheduling, GPS, timesheets (up to 15 employees) | $20/mo base + $10/user (Premium) |
| With scheduling | $19/mo — scheduling included on every plan | $40/mo base + $15/user (Elite) |
| 10-person team | $19/mo | $120/mo (Premium) or $190/mo (Elite with scheduling) |
| 25-person team | $39/mo | $270/mo (Premium) or $415/mo (Elite with scheduling) |
| 50-person team | $79/mo | $520/mo (Premium) or $790/mo (Elite with scheduling) |
| Shift swaps | Included on every plan | Not available on any plan |
| Geofencing | Included on every plan | Elite plan only ($40 base + $15/user) |
Pricing as of March 2026. QuickBooks Time charges per user; Staffapp charges flat-rate per tier.
Yes, significantly. QuickBooks Time starts at $20/month base plus $10 per user. For a 10-person team, that is $120/month. Staffapp.ai starts at $19/month for up to 15 employees with scheduling, GPS clock-in, timesheets, and shift swaps included. QuickBooks Time also charges $40/month base plus $15/user for the Elite plan that includes scheduling — making it $190/month for 10 users compared to $19/month with Staffapp.
QuickBooks Time includes basic scheduling only on the Elite plan ($40/month base + $15/user). The standard Premium plan is time tracking only — no scheduling. Staffapp.ai includes full scheduling with drag-and-drop, templates, shift swaps, and availability management on every plan starting at $19/month.
Staffapp.ai prepares payroll data from approved timesheets — hours worked, overtime, time off — that you can export and import into QuickBooks for accounting and payroll processing. QuickBooks Time has a native integration with QuickBooks Online. If real-time sync with QuickBooks is critical, QuickBooks Time has the advantage. If you want better scheduling and GPS tools at a lower price, Staffapp is the better choice.
QuickBooks Time offers GPS tracking and basic geofencing on the Elite plan ($40/month base + $15/user). Staffapp.ai includes GPS-verified clock-in with per-worksite geofencing on every plan starting at $19/month. You do not need to upgrade to a premium tier for geofencing with Staffapp.
QuickBooks Time was formerly known as TSheets. Intuit acquired TSheets in 2018 and rebranded it as QuickBooks Time. It is primarily a time tracking tool designed to integrate with the QuickBooks accounting ecosystem.
Build and publish team schedules in minutes.
GPS-verified clock-in with geofencing.
Automatic timesheets from clock events.
From approved hours to payroll records.
Employees fill open shifts, you approve.
Simple plans for every team size.
1 month free · Credit card required · Takes 5 minutes to set up.