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Time Off Management

Time-off requests in seconds. Approvals in one click.

Employees submit requests from their phone. Managers approve instantly. Conflicts are flagged. Approved time off syncs to the schedule. No texts, no emails, no spreadsheets.

Free 14-day trial Β· Setup in 5 minutes

Stop losing time-off requests in texts and emails.

When employees text their manager to request a day off, things get lost. Managers forget. Schedules conflict. Coverage gaps appear on the busiest days. A structured time-off system ensures every request is tracked, reviewed, and reflected in the schedule before it causes problems.

How time-off management works

πŸ—“οΈ

Easy Employee Requests

Employees submit from their dashboard β€” no manager needed to start the process.

  • βœ“Select leave type: vacation, sick, personal, unpaid, bereavement
  • βœ“Pick date range with one tap
  • βœ“Add optional reason or notes
  • βœ“Submit and track status in real time
βœ…

One-Click Approval

Managers review and decide in seconds.

  • βœ“Pending requests visible in manager dashboard
  • βœ“Approve or deny with one click
  • βœ“Add notes on denial reason
  • βœ“Reviewer and timestamp logged for audit
⚠️

Conflict Detection

Overlapping requests are flagged before approval.

  • βœ“System checks for date overlaps automatically
  • βœ“Managers see coverage impact before approving
  • βœ“Prevents double-booking and coverage gaps
  • βœ“Approved time off blocks the schedule automatically
πŸ”„

Schedule Integration

Approved leave syncs directly to the team schedule.

  • βœ“No manual schedule adjustments needed
  • βœ“Team sees who is off at a glance
  • βœ“Shift swap marketplace fills gaps
  • βœ“Full time-off history per employee

Frequently asked questions

What types of time off are supported?+

Staffapp supports vacation, sick, personal, unpaid, and bereavement leave types. Each request specifies the type, date range, and optional reason.

How do employees submit time-off requests?+

Employees submit requests from their dashboard in seconds β€” select the type, pick the dates, add an optional reason, and submit. No texts, no emails, no paper forms.

How does approval work?+

Managers see pending requests in their dashboard and approve or deny with one click. The reviewer and timestamp are logged automatically. Employees are notified of the decision immediately.

Are scheduling conflicts detected?+

Yes. Overlapping requests are flagged before approval so managers can spot coverage gaps. Approved time off is reflected in the schedule automatically.

Connected features

Time-off requests, handled.

No more texts. No more lost requests. Free 14-day trial.